Share this Tech Tip!

Process and workflow automation should play a vital role in any digital transformation project. Microsoft Power Automate’s low-code tools gives non-developer employees the power to drive the change they want to see within their team and day-to-day workflows. 

 

In this blog, we explore four practical Power Automate examples to demonstrate the vast possibilities of the tool and how transformative it can be for your business.

The digital tools you need 

A digital workplace requires digital tools, so it’s no surprise that there’s been an increase in organizations investing in Microsoft’s workplace productivity solutions. Whether it’s Microsoft Teams, SharePoint or the Power Platform—organizations know that Microsoft is a trusted source of world-class enterprise-grade technology.  

 

There is a myriad of ways that organizations can gain a competitive advantage from using these technologies. Boosting adoption beyond the core Office apps that people are familiar with—such as Word, Excel, PowerPoint—can be one way to do this.  

 

Not only will end users get more value from the tools you are paying for. But these tools are designed by Microsoft to unlock the full potential of a modern digital business, whether that’s facilitating remote and hybrid working or protecting against the evolving cybersecurity threat. 

 

Power Automate is a fantastic example of this. 

 

Power Automate Plaform

What is Power Automate? 

Part of the Microsoft Power Platform, Power Automate is a low-code process and workflow automation tool. With Power Automate, you can: 

 

  • Automate quickly and securely 
  • Boost efficiency and employee satisfaction 
  • Improve workflows with AI 

 

Low-code means that it does not require the expertise and time of developers and the IT team to use it. Line of business teams can get their hands on these tools and begin automating the core steps in their day-to-day workflows.

 

With a tool like Power Automate, it becomes possible to automate all sorts of processes that can add that extra pinch of productivity. It’s also great for boosting employee satisfaction, as seamless work processes can take the tedium out of previously laborious, repetitive, or time-intensive tasks. 

 

But what kind of processes and workflows are we talking about? Anything really. If you can imagine it, you can probably do it using Power Automate. Here are three Power Automate examples to provide the inspiration you need to get started. 

 

3 Amazing Power Automate examples 

  1. Automatically create PDF files from Word documents 

 

Use Power Automate to automatically convert Word documents into PDF files when they are saved in a particular folder. Small but effective Power Automate examples like this are perfect for automation.

 

Using a simple interface, it’s easy to create the trigger—in this case, moving the Word file into the designated folder—and the action—converting to PDF. It’s quick wins like that can rapidly boost adoption in Power Automate, as employees from across the business will immediately enjoy the benefits.  

 

2. Daily email notifications with meeting schedule 

 

With the recurrence feature, you can create regular notifications, reports, emails etc. The possible uses of this are practically endless.

 

One great example is setting up email notifications that are automatically sent out at the beginning of the day to remind employees what meetings they have scheduled for the day.

 

It’s a great example of integration across the Microsoft tech stack, with Teams meetings, Outlook, and Power Automate all working together to help employees keep track of their days. A simple way to ensure everyone has the chance to fully prepare for meetings, so that everyone gets full value from the time. 

 

3. Monitor social media in real time 

 

Social media marketing and community management is an essential part of every business today. Organizations that get their social strategy right will be bringing in lots of likes, comments, and mentions. And someone has to keep track of all of these, as customers expect quick and speedy responses.

 

With Power Automate you can set up automated monitoring for social media so that you never miss a mention again. There are social tools to help with this sort of thing. But why pay for another tool when you can do more with the Microsoft tool already at your disposal.

 

What’s more, your social data will be stored within Microsoft, meaning everything is in one place, which is great for governance.  

 

Need more inspiration? 

And for even more inspiration, here’s a comprehensive library of Power Automate templates from Microsoft, which provide quick and easy starter kits for workflow automation.

 

From templates to improve SharePoint integration to automating daily weather reports, there’s a whole world of possibilities when it comes to Power Automate examples. Use these as inspiration or to get up and running quickly. 

 

Your own Power Automate experts 

ZAACT Consulting are experts in everything Microsoft, including Power Automate. Whether it’s SharePoint, Microsoft 365, Microsoft Teams, Azure, or the Power Platform we know how to help businesses just like yours maximize their digital technology investments. 

 

As part of our business process management (BPM) services, our team works closely with you to consult on how to implement Power Automate at your organization. We can help to design, build, and support automations and workflows that take your business to the next level. 

 

To discover more Power Automate examples and more about how to make the most from your Microsoft investment, get in contact with ZAACT Consulting today.